Privacy Policy

1. Introduction

Welcome to the 3rd Agona Swedru Companies of the Boys' and Girls' Brigade ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Brigade Management System.

2. Information We Collect

3. How We Use Your Information

We use the information we collect to:

• Manage brigade membership and member records
• Track attendance at events and parades
• Communicate important information about brigade activities
• Process dues payments and maintain financial records
• Administer awards and achievements programs
• Provide access to learning content and track progress
• Enable parent-child account linking for guardians
• Send notifications about events, achievements, and updates
• Maintain system security and prevent unauthorized access
• Improve our services and user experience

4. Information Sharing and Disclosure

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. This includes encryption, secure authentication, role-based access controls, and regular security audits. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Children's Privacy

Our brigade serves members aged 5-25 years. For members under 18, we require parental consent and collect guardian information. Parents can link their accounts to their children's profiles to monitor attendance, achievements, and communications. We are committed to protecting the privacy of minors and comply with applicable child protection laws.

7. Your Rights

You have the right to:

• Access and review your personal information
• Request corrections to inaccurate information
• Request deletion of your account and data
• Opt-out of non-essential communications
• Export your data in a portable format

To exercise these rights, please contact our Brigade Admin or Captain.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. When a member leaves the brigade, their data may be archived for historical records but will no longer be actively used.

9. Third-Party Services

Our system may use third-party services for authentication (Google OAuth), notifications, and system hosting. These services have their own privacy policies, and we encourage you to review them. We only share the minimum information necessary for these services to function.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Continued use of our system after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: